Position Description This position manages compliance and academic eligibility in accordance with NCAA Division II regulations for all eligible athletes and provides support for academic records for current and past students. Alignment with Theological Positions The person who fills this position must be someone who personally agrees with Biola’s Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola. Department Office of the Registrar Supervisor Assistant Registrar for Compliance Educational Requirements Some college required, BA preferred. Work Requirements Non-exempt (02), full-time – 40 hours/week, 12 months per year This position requires personal attendance at Biola’s campus in La Mirada, California Essential Duties NCAA Serves as a member of and actively participates in the University’s NCAA Compliance Committee. Maintains current knowledge of and strict adherence to NCAA Division II and PacWest Conference legislation, requirements, and regulations. Leads the eligibility process and communicates the timetable for certifying eligibility each semester. Maintains updates the PacWest Academic Eligibility report for each team. Accesses the NCAA Eligibility Center to obtain updates regarding the Institutional Request List (IRL) and initial eligibility. Utilizes the NCAA/NAIA Applications Portal to access and submit transfer tracers. Reviews, verifies and certifies initial continuing NCAA eligibility for practice, competition, and financial aid eligibility (related to qualifier status/academic eligibility) for incoming returning student-athletes each semester. Provides unofficial evaluations/transfer requirement analysis for prospective transfer student-athletes Evaluates and verifies transfer course work for eligibility purposes for each transfer student-athlete, including calculation of NCAA transfer GPA. Responsible for evaluating, verifying, and certifying all student-athletes compliance with the 9/18/24 hour requirements, credit hour requirements, progress towards degree, GPA requirements, full-time enrollment, declaration of major, seasons used, and for reviewing the overall eligibility rosters for all teams. Maintenance of student-athlete records in Banner each semester containing all eligibility fields/data Reviews and approves summer courses in ARMS compliance software for student-athletes taking summer courses (as part of the Summer Course Pre-Approval work-flow) to ensure the course meets progress toward degree requirements, will transfer to Biola, and the student-athletes will not exceed the cap of 25% of credits for the year being taken during the summer. Communicates with Academic Advising and the Compliance Committee regarding student-athletes that are of concern due to academics (borderline with GPA, PTD, FT enrollment, declaration of major, etc.). Reviews the Historical Questionnaire and Permission to Contact/Transfer Tracer Form and accesses the Eligibly Center to verify the information received and to account for any missed semesters of attendance or delayed enrollment. In conjunction with the Athletic Compliance Office, assists with the educational efforts of university faculty, staff, and student-athletes on NCAA academic eligibility rules and regulations, including annual education of student-athletes at Athletics Orientation event. Stays up-to-date with pending/proposed changes to NCAA Division II and PacWest rules and regulations regarding eligibility standards and the implications for Biola’s student-athletes. Works closely with the Academic Advising Office and University Admissions in the academic matriculation of student-athletes. ACADEMIC RECORDS Verification of CalGrant GPA Process major/minor changes, personal information updates Verifies state authorization for current students via address and major changes Duties otherwise assigned Required Skills/Qualifications Skills Data Entry: Accurate, detailed and efficient input of data in databases such as Banner and ARMS. Document Management: Organizing, filing, and managing electronic and hard copy paperwork such as printing transcripts, evaluating tracers, and completing transfer transcript evaluations. Technological Skills: Google Workspace Proficiency: Familiarity with Google products including Gmail, Google Calendar, Docs, Sheets and Slides, Google Drive and Google Meet. Familiarity with Microsoft Office suites (Word, PowerPoint, Excel) Ellucian Banner or Comparable SIS/ERP experience preferred. Office Administration Procedures: Knowledge of office protocols and processes. Typing: Proficiency in keyboarding (typically 50 to 80 words per minute). Handling sensitive information with discretion and in keeping with FERPA regulations. Communication: Must have excellent communication skills (both written and spoken) in order to communicate well with students and campus partners. Meet the public with ease and professionalism. Problem solver: Identifying issues and taking initiative to come up with practical solutions. Organize tasks and manage time effectively to meet deadlines based on urgency and priority. Juggle multiple responsibilities without compromising quality. Detail-oriented, independent and self-motivated, with the ability to effectively multitask.