HR Recruitment Specialist –UB Associates, Inc.

Full-Time | Onsite

Company: UB Associates

Reports To: Director of Human Resources

Pay Range: $22–$25 per year

Work Location: In person

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Position Summary

UB Associates is seeking an HR Coordinator supports the Human Resources function with a primary focus on recruitment and onboarding. This role is responsible for coordinating hiring activities, building and maintaining the applicant tracking system, and managing the onboarding process to ensure a smooth and positive experience for new hires. In addition, the HR Coordinator assists with day-to-day HR operations and administrative functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Recruitment & Hiring (Primary Focus)

• Coordinate recruitment activities including job postings, candidate screening, and interview scheduling

• Review resumes and conducts initial candidate outreach and phone screenings

• Serve as a point of contact for candidates throughout the hiring process

• Maintain applicant tracking system (ATS) and ensure accurate candidate records

• Build and maintain recruiting templates, including job descriptions, offer letters, and candidate communications

• Support the development and standardization of hiring processes and documentation

• Assist in creating and posting job descriptions aligned with organizational needs

• Identify opportunities to improve recruiting efficiency and candidate experience

• Partner with hiring managers to support timely and effective hiring

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Onboarding

• Manage and execute the full onboarding process for all new hires

• Prepare and distribute new hire paperwork and ensure completion prior to start date

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  Ensure compliance with all pre-employment requirements (background checks, I-9s, etc.)

• Serve as the primary point of contact for new employees during onboarding

• Partner with departments to ensure a smooth transition into the organization

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HR Operations & Compliance

• Maintain employee personnel files and ensure documentation is complete and up to date

• Ensure accuracy of employee data within HRIS and other systems

• Support compliance with federal, state, and local employment laws and regulations

• Support policy implementation and ensure consistent application across the organization

• Track and maintain required certifications, licenses, and training records (as applicable)

• Assist with benefits administration and employee inquiries, as needed

• Provide general administrative and operational support to the HR team

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Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred

• 1–3 years of HR, administrative, or recruiting experience

• Strong organizational and time management skills

• Effective communication and interpersonal skills

• Ability to manage multiple priorities in a fast-paced environment

• Proficiency with Microsoft Office; experience with ATS or HRIS preferred

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Why You’ll Love Working Here

• Play a key leadership role in an essential department that drives organizational success

• Opportunities for professional growth in Human Resources

• Comprehensive benefits including 401(k) with matching, health, dental, vision, and life insurance, plus paid time off

• Supportive team culture built on collaboration, trust, and continuous improvement

• Be part of a healthcare organization that values your expertise, attention to detail, and drive for excellence

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UB Associates is an Equal Employment Opportunity (EEO) employer.