Purchasing Assistant

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

• Daily Purchasing Duties
  • Receive, research, process, and fulfill new order inquiries and requests
  • Investigate and reconcile outstanding orders
  • Employ proactive cost-savings initiatives
  • Communicate, coordinate, and cooperate with internal and external contacts
  • Use online and customized software applications
  • Follow University and State buying policies, protocols, and regulations
  • Provide exceptional customer service

• Long-Range and Situational Duties
  • Establish and manage maintenance contracts
  • Liaise with suppliers and representatives
  • Support customers in their use of procurement systems
  • Find alternatives for regularly stocked commodities
  • Collaborate with CVM fiscal teams
  • Assist with budgetary quotes
  • Audit buying patterns for efficiency and effectiveness
  • Interpret, explain, and apply complex policies and procedures
  • Research, identify, evaluate, support, and resolve discrepancies
  • Complete training requirements

• Analyze and Reporting Duties
  • Yearly Purchase Order reviews and recommendations for new Purchase Orders
  • Purchasing trends
  • Annual audit requirements
  • Departmental spending trends
  • May have to operate a state vehicle over limited distances

• Other duties as assigned.

$17.50 - $19.00 / hour

High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
A valid Driver's License is required.

• Proven excellence and experience in procurement.
• Proven excellence in customer service.
• Knowledge of accounting principles and their applications.
• Knowledge of medical and scientific products and their applications.
• Knowledge of State, UF, and College regulations, policies, and procedures.
• Strong internal initiative, problem-solving, and interpersonal skills.
• Good public relations skills.
• Ability to communicate effectively and courteously, both written and verbally, and work with the public tactfully and courteously.
• Ability to plan, organize, and coordinate work assignments.
• Ability to use MS Office and fiscal-based applications.

In order to be considered, you must upload your cover letter, resume, and list of references.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.