JOB SUMMARY

Primarily responsible for processing payroll, payroll accruals journal entries, and other accounting duties as assigned. The Payroll Staff Accountant will work closely with Human Resources and other departments to ensure smooth and accurate payroll operations. This position is deadline driven and ensures proper documentation is recorded and maintained for the organization and establishes policies, procedures and processes. Reports directly to Payroll Manager.

KEY RESPONSIBILITIES

• Process bi-weekly payroll for employees in compliance with federal, state, and local regulations.
• Maintain and update payroll records including new hires, terminations, changes in pay, and benefits deductions.
• Reconcile payroll accounts and prepare journal entries for payroll-related transactions
• Assist with year-end processes including W-2 preparation and distribution.
• Assist Controller and Corporate Accounting with annual audit and 990 tax return filing.
• Respond to employee inquiries regarding payroll issues and resolve discrepancies.
• Ensure compliance with internal controls and audit requirements.
• Collaborate with HR and Finance teams to ensure accurate employee data and reporting.
• Prepare payroll reports for management and external stakeholders as needed.

• Assist with special projects as requested by management.

EDUCATION & EXPERIENCE

REQUIRED:

• 3 plus years of experience in payroll processing or accounting. Proficiency in payroll software and Microsoft Excel. Strong understanding of payroll laws and regulations. Excellent organizational and communication skills. Ability to handle sensitive information with discretion. Experience with multi-state payroll.
• Demonstrated success and a proven track record in professional/life experience in specific job functions, projects, or industries, and military service can substitute for the formal education requirements.

PREFERRED:

• Bachelor’s degree in accounting, finance, or related field.

KEY COMPETENCIES

• Must have excellent problem-solving skills/judgment skills and high level of attention to detail and accuracy.
• Must have excellent computer skills, including Microsoft Office and payroll software systems.
• Must be able to use standard office equipment.
• Must have high integrity, strong work ethic and be able to maintain confidentiality.

• Ability to take direction and follow through with assignments with little or no supervision

CORE VALUES

Step Up For Students believes strongly in two key core values to carry out their mission of “We empower families to pursue and engage in the most appropriate learning options for their children.”:

• Everyone is an asset.
• Every event is an improvement opportunity.

To maintain a positive and effective organizational culture, employees are expected to demonstrate these two core values in their everyday work.

WORKING CONDITIONS & EQUIPMENT USE

• Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
• Valid driver license with proof of insurance.
• Must be able to lift up to fifteen (15) pounds.

• Frequent use of office machines to include telephone, computer, and printer.