JOB SUMMARY: Under the direction of the Manager, Payroll, the individual performs a variety of confidential administrative duties to ensure timely and accurate payroll processing for university employees. May perform additional duties which support and /or coordinate HR departmental activities and responsibilities. The position required to produce accurate and timely payroll deposits to employees and payments MAJOR DUTIES RESPONSIBILITIES: 1. Confidential Payroll Processing: Accountable for administering the full cycle payroll for limited term employees using in-house Banner payroll system. Check verify payroll entries made directly into Banner. Collaborate with other areas of specialty in HR to ensure payroll records are accurate and up to date. Monitor payroll inbox biweekly audit Webtime reports. Recall and resubmit timesheets as required. Input manual timesheets and manual entries related to new hires, terminations, contract changes and pay adjustments. Set up deductions for union due, taxes and tuition deductions. Update TD1 bank details. Follow the payroll checklist in its entirely, process manual steps to execute payroll processing including payroll preparation, validation, trouble shooting, error resolution final pay execution. Maintain current knowledge pertaining to benefits, collective agreement, university policies and payroll legislation and apply changes/updates as required. Administer garnishee orders and update information in Banner, including filing all garnishment orders and maintaining an up-to-date filing system for active garnishments. Prepare payroll reporting and ensure meets internal and statutory obligations including financial, payroll and other related audits. Create ROEs and submit it online to Service Canada. Analyze and prepare journal entries, ensuring accuracy for financial accounting. Prepare any adjusting journal entries required for balancing accounts. 2. Payroll Balancing Prepare necessary totals for balancing each payroll run to disposition 40. Ensure creation of proper trail required by auditors, ensuring that payroll transactions are keyed and balanced prior to payroll finalization. Run payroll Cognos reports (Gross to Net Payroll Register) and do the comparison with BPR. Assist with reporting requirements with UC-UH payrolls such as year-end as well as biweekly, monthly and quarterly for department heads. 3. Payroll Verification: Run trial payroll and reports verifies in detail the Calcj prior to disposition 50 payroll execution. Review payroll data on an ongoing basis via Cognos reports, web time, reconciliation file to determine any discrepancies, variances, anomalies, deficiencies, etc. Identify payment exceptions, verify that payments comply with university governmental policy rules regulations. Perform data verifications to ensure the quality of the data stored in database. Assist with union dues and remittances reconciliations. Duties include administration and cheque/EFT processing, resolving issues with stakeholders and maintaining supporting documentation. Reconcile government reports/request, Service cand earnings reports, garnishments etc. 4. General Confidential Office Functions: Update and maintain payroll SOPs. Develop maintain Payroll / HR system (Define needs problems, select best solution alternative, make recommendations, co-ordinate and implement new system). Balance and prepare T4's amount to payroll register (year end). Assist in preparing Worker's Compensation Board Annual Assessment Report. Payroll and Finance projects assigned.