JOB SUMMARY: Perform accounts payable and procurement functions for bond projects by reviewing disbursement summaries and confirming approvals for invoices and pay applications. Process invoices and payment applications in Oracle while ensuring accurate recording, tracking, and receipt of all transactions. Maintain organized project files through proper archiving and documentation practices. Manage the purchase order process to support procurement activities. Provide contract support for new and renewal agreements while ensuring compliance with District procurement policies and project requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• Two (2) years of a accounts payable, bookkeeping, accounting, budget, or payroll experience
• Intermediate knowledge of common office application software
• Basic knowledge of work order management system and Oracle within one (1) month after hire
• Intermediate knowledge of Microsoft Office and Google Suite
• Advanced knowledge of typical office equipment such as telephones, copiers, email, Google Suite, etc.
• Intermediate accounting/bookkeeping skills
• Intermediate verbal and written communication skills
• Advanced organizational skills
• Advanced interpersonal relations skills
• Ability to be adaptive to changing needs
• Ability to work independently and collaboratively with others
• Ability to maintain confidentiality in all aspects of the job

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light work strength level (lifting or carrying up to 25 pounds)
• Primarily works indoors
• Typically a quiet noise level
• Work location is subject to change to meet the requirements of the organization
• Frequent bending and reaching
• Occasional lifting, pulling, and pushing
• Occasional standing and walking
• Manual dexterity to operate a computer keyboard
• Repetitive motions
• Visual concentration and depth perception.
• Eye/hand coordination (e.g., typing, ten key)
• Speaking and hearing
• Concentrated reading/writing/mathematics
• Varying noise levels
• May occasionally be exposed to outdoor weather conditions
• Normal office environment
• Normal school district environment

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Bachelor’s degree or equivalent amount of work experience
• Experience working in the public sector, specifically public education
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Basic knowledge of Oracle