Job Purpose:

- The Clerk-Purchasing at Osborne County Memorial Hospital is responsible for supporting the procurement process by managing purchase orders, liaising with suppliers, and ensuring timely delivery of goods and services. This role is vital in maintaining the hospital's supply chain efficiency and contributes to the overall operational effectiveness of the healthcare facility.


Key Responsibilities:

- Assist in the preparation and processing of purchase orders for supplies and equipment.

- Communicate with suppliers to confirm order details and delivery timelines.

- Monitor inventory levels and coordinate with departments to identify purchasing needs.

- Maintain accurate records of purchases, pricing, and other important data.

- Resolve discrepancies related to orders or deliveries in a timely manner.

- Collaborate with the finance department to ensure accurate billing and payment processes.

- Support the purchasing manager in vendor selection and evaluation processes.

- Ensure compliance with hospital policies and procedures in all purchasing activities.

- Provide administrative support to the purchasing department as needed.

Qualifications

Required Education:

- High school diploma or equivalent is required.

- An associate degree in business, supply chain management, or a related field is preferred.


Required Experience:

- Minimum of 2 years of experience in a purchasing or procurement role, preferably within a healthcare setting.

- Experience with inventory management and supply chain processes.

- Familiarity with hospital purchasing systems and procedures is an advantage.


Required Skills and Abilities:

- Strong organizational and time management skills with the ability to prioritize tasks effectively.

- Excellent communication skills, both written and verbal, to interact with vendors and internal stakeholders.

- Proficiency in using purchasing software and Microsoft Office Suite, particularly Excel.

- Attention to detail and accuracy in processing purchase orders and maintaining records.

- Ability to work independently as well as collaboratively in a team environment.

- Demonstrated problem-solving skills and the ability to handle multiple tasks simultaneously.

- Knowledge of healthcare regulations and compliance standards related to purchasing is a plus.