About PFX™

We engineer leading fluid solutions that keep the world moving and we’re building a better future while we do it. As a vertically integrated global powerhouse, we operate 17 manufacturing facilities and 4 R&D centers across the world, delivering performance from lab to road in over 40 countries.

PFX Group™ brings together a family of trusted companies including Recochem, Prestone, Adam’s Polishes, B&B Blending, Kost USA, Ultra Clear, POR and Auto-Chem, each with deep expertise, regional insight, and a shared commitment to engineering excellence.

From automotive and heavy-duty thermal management systems to household and industrial solutions, our products are built for performance, reliability, and a commitment to sustainability. Join us and be part of a team that’s redefining what’s possible in fluid technology.

The Role:

Reporting to the Deputy General Counsel, you will play an important role in supporting our team of counselors.

The position will be based in Montreal and will require working in the office at least 3 days every week.

Responsibilities:

Paralegal Work (80%)

• Trademarks – support legal counsel in the management of our global trademarks and patent portfolio
• Support litigation files:

• • Gather evidence and documents
  • Coordinate meetings between counsel and internal witnesses
  • Attend meetings with counsel and internal witnesses for the purpose of documenting the file and reporting to us on progress in the files

• Maintain and update litigation hold tracker
• Conduct due diligence searches and make initial determination of whether escalation is required
• Maintain corporate entities including assisting with administrative and annual filings and maintaining minute books
• Maintain accurate corporate org chart including all updates to legal structure, and prepare partial org charts as required
• Maintain accurate directors and officers list for all entities
• Prepare draft agreements using PFX templates (e.g. NDAs, other template agreements, immigration letters)
• Maintain and track lease expiry dates and coordinate with operations to notify regarding upcoming lease renewal
• Maintain and track legal tools expiry dates
• Maintain contact repository (including any associated software) and tracker for current vs expired agreements
• Manage document filing system in Sharepoint

Administrative tasks (20%)

• Manage invoicing process, track legal spend, and ensure invoices are paid timely
• Administrative support as needed to GC and legal department
• Maintain list of external counsel contacts and respective expertise

Requirements

• Strong verbal and written communications skills in English and French
• Ability to create, compose, and edit written documents including draft agreements
• Ability to prioritize and determine appropriate sense of urgency
• Self-motivated, proactive, organized, and detail-oriented
• Demonstrates good judgment
• Independent thinker and creative problem-solver

What We Offer

• Competitive compensation
• Career growth opportunities – we prioritize internal promotions
• Employer funded retirement plan
• Comprehensive health benefits, including medical and dental coverage and Telemedicine
• Employee Assistance Program (EAP) – confidential support for mental health, financial advice, and more
• Paid vacation and statutory holidays
• Tuition assistance program – support for continued education and professional development

Please note: A pre-employment background check, including a criminal record check, is required.

PFX is proud to be an equal opportunity employer and is committed to fostering a diverse and inclusive workplace.

NOTICE TO EMPLOYEES AND APPLICANTS REGARDING THE USE OF ARTIFICIAL INTELLIGENCE (AI)

Our Commitment to Fairness and Transparency
The PFX Group may use Artificial Intelligence (AI) or Automated Decision Systems (ADS) to assist in certain employment-related processes, such as recruitment and hiring. These tools are intended to support decision-making, not replace human judgment.