Job Title: Program Coordinator

Job Classification: Part-Time

Reports to: Portfolio Manager, After School Programs

Location: M.S.730K- Summit Academy Charter School

Job Type: On-Site All Five (5) Days

Work Schedule: Monday-Friday (Generally: 12pm - 5:30pm)

Weekly Hours/ Week: 27.50

FLSA Status: Non-exempt

Hourly Rate: $38 (non-negotiable)

Why You’ll Love Working at LEAP

At LEAP, we don’t just build great programs, we build a great place to work. You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.

We are:

🌱 Community-oriented, believing in a shared moral responsibility

🎨 Creative, flexible, and open-minded
🚀 Collaborative and mission driven
✅ Accountable to ourselves, each other, and our goals

🌟 Committed to feedback and clear, consistent communication
🌍 Champions of a compassionate and inclusive culture

💖 Supporters of self-care and the well-being of others
🎉 And above all… FUN!

At LEAP, you’ll be empowered to grow, lead, and make a lasting impact, all while being part of a community that values who you are and what you bring.

About the Role

LEAP is seeking a Program Coordinator who will play a critical role in overseeing an arts integrated, after school program in a New York City public school. He or She will be highly organized, self-motivated, and a creative problem-solver that will ensure quality program execution. The program coordinator will ensure quality arts-based programs through the management of program planning, lesson planning, and fidelity to the LEAP instructional model. Observation of group leaders, activity specialists, teaching artists, etc. as well as providing thoughtful constructive feedback is a critical aspect of the role. An arts educator and administrator, the program coordinator reports to the Portfolio Manager, collaborates with school leadership (Principal, AP, etc.), and receives support from other educational and administrative staff at LEAP. A successful coordinator will have the ability to effectively manage their time and work collaboratively to achieve LEAP’s mission and values.

What You’ll Do

• Safety: Ensure the safety and security of each participant by ensuring programs operate in compliance with all applicable LEAP, and New York State School Age Child Care protocols and procedures.

• Stakeholder Management: Work cooperatively with school leadership (Principals, APs, etc.) and LEAP staff/departments (Managing Director, Program Ops Team, Finance Team, etc.) to assess school needs, evaluate budget, plan programming, share evaluation tools, and oversee quality delivery

• Staffing/ Youth Participation: Recruitment & train program staff in a variety of youth and professional development areas; Coordinate and following up on participant outreach, enrollment and attendance to meet programmatic goals and stakeholder benchmarks; Oversee staff scheduling, timesheets & coordination

• Events: Plan, organize, and produce LEAP, DYCD and school partnership events evidencing high quality arts-based programming.

• Programmatic Oversight/ LEAP Partner Agency Requirements: Monitoring, evaluating, and managing all aspects of a program to ensure its quality, effectiveness, and alignment with stated goals; Ensure all funder and regulatory agency data requirements are met and submitted in a timely manner,

• Budget Adherence: Ensure and track that the budget and expenses are aligned and maintained within the organizational financial guidelines, including staffing, supplies, and other expenses.

• Internal Support: Attend all staff meetings, professional development opportunities, training sessions, & special events to enhance knowledge & skills, as required, inclusive of those outside program hours

• Data Collection & Reporting: Tracking attendance, event participation, surveys, and other organizational data asks, supporting the generation of reports to assess the program's effectiveness

What You’ll Bring

We seek a strong, organized leader who is a self-starter, can lead the day-to-day operations of the program, manage staff, and serve as a site leader in planning, implementation, and problem-solving.

Core Competencies & Strengths:

• Communication & Interpersonal Skills: Excellent verbal & written communication is essential for interacting with staff, youth, parents, & other stakeholders; strong active listening skills; ability to build & maintain positive relationships

• Leadership & Supervisory Skills: Ability to motivate, guide, & mentor staff to achieve program goals, strong decision-making & conflict resolution skills; capacity to delegate tasks effectively & provide constructive feedback

• Program Management & Development: Experience developing & implementing curriculum & lesson plans; ability to manage program budgets & resources effectively; skills in program evaluation & continuous improvement

• Knowledge of Child Development: Understanding of child development principles & best practices; experience working with school-aged children in a recreational or educational setting

• Adaptability & Technology Skills: Ability to adjust teaching methods based on student needs; being adept at various software applications such as Microsoft Office, Google Suite, online meeting platforms, & other afterschool program software

• Work Ethic & Professionalism: Demonstrated commitment to youth development & strengths-based approaches professional demeanor & ability to maintain confidentiality
  

Required Qualifications:

• A New York State Children’s Program Administrator Credential OR

  • A School-Age Child Care Credential OR

  • An associate’s degree in Child Development, Elementary Education, Physical Education, Recreation or a related field.

• Minimum of two (2) years’ relevant experience working in an after-school environment and/or arts education

• Passion for inclusion and advocacy in the arts

• Clear and confident writer able to communicate results that are actionable

• A quick learner, with an open-minded perspective

• A problem solver with a positive attitude and excellent relationship management skills

• A self-starter: highly effective working independently and within a team

• Excellent project & process coordination skills, writing, and attention to detail

• Proficiency with Google Suite (Drive, Docs, Sheets, Slides, and Forms)

• Ability to enter data into an online system

• Ability to speak Spanish preferred, but not required

• Excellent organization skills

• Excellent written and verbal communication skills

• Demonstrated involvement with and commitment to the youth community

• Not required but a plus: Strong working knowledge and experience using Salesforce, Zoom, Slack, and Asana

PRE-EMPLOYMENT SCREENING

Pre-employment screening is required for this position, including but not limited to criminal history checks by regulating agencies as needed per placement.

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Please note: In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas.