Provide daily administrative support to project managers across the JOC program

Track, organize, and maintain project documentation — including work orders, proposals, schedules, approvals, and correspondence

Maintain organized electronic and hard-copy filing systems for contracts, reports, and project records

Assist with data entry and tracking of activity across multiple concurrent work orders

Maintain confidentiality of sensitive facility, operational, and project information

Coordinate invoice routing, tracking, and submission

Support purchase order documentation and approval workflows as requested

Schedule and coordinate meetings with project teams, contractors, vendors, and stakeholders

Prepare meeting agendas, record notes, and distribute follow-up items

Manage on-site meeting logistics including conference rooms, materials, and attendance

Support smooth workflow coordination between facilities staff, contractors, and project managers

Compile, format, and distribute reports on JOC activity, project status, and performance metrics

Track timelines, deliverables, and financial or status summaries as requested

Ensure all reports and documentation are accurate, complete, and submitted on time to leadership or client representatives

Serve as the administrative point of contact for JOC program inquiries

Communicate professionally with contractors, consultants, and internal stakeholders

Ensure consistent, timely information flow between the project team and supporting departments

Be present in the office throughout the work week to support in-person collaboration

Provide direct, real-time support to project managers and leadership as issues arise

Assist with walk-ins, document reviews, and coordination that cannot be handled remotely

3–6 years of experience in an administrative or coordination role; background in construction, facilities, or engineering preferred

Strong organizational skills with high attention to detail

Ability to manage multiple priorities in a fast-paced, deadline-driven environment

Proficiency in Microsoft Outlook, Word, Excel, and Teams

Comfortable learning and navigating client-specific systems, portals, and documentation platforms

Professional written and verbal communication skills

Direct involvement in construction project workflows — not general office administration

Ongoing coordination with project managers, contractors, and facilities teams

Regular handling of JOC-specific documentation, invoices, and reporting

On-site presence that is critical to day-to-day execution in an active construction environment