Admin Executive / Executive Assistant – Investor Relations
Polymer Capital Management
Hong Kong, Hong Kong1 month ago
105 views45 saves16 applies
Job Type
full time
Description
Job Responsibilities
- Coordinate executive communications with internal and external parties including handling calls, responding to emails, providing logistical support for all meetings
- Calendar management – including scheduling and prioritizing meetings and calls with investors, external counterparties and across offices, to ensure smooth co-ordination of appointments and activities
- Arrange travel, including visa applications, travel bookings, expense claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
- Support executives with expense management using the Concur system
- Maintain the Investor Relations CRM, including updating contact details, distribution lists, logging meetings and calls, and follow-up actions
- Assist in maintaining and updating Investor Relations marketing collateral (presentations, factsheets and related materials) as required, co-ordinating with internal stakeholders to ensure content is current and accurate
- Organize corporate and investor-related events including those that may take place outside of the office, such as investor relations meetings, offsite and investor events
- Handle general office administration as needed, including ordering and replenishing stationery and pantry supplies (sourcing, issuing POs and invoice settlement), and coordinating maintenance of office facilities, equipment, and furniture
- Perform ad-hoc projects and tasks as required
Requirements
- Minimum 5 years of relevant experience in office administration and/or executive assistant roles, preferably with a financial institution or investment / asset management environment
- Strong proficiency in MS Office applications, particularly Outlook, Word, Excel, and Powerpoint (for itineraries, schedules and business meetings)
- Highly self-motivated, proactive, organized, detail-oriented and efficient, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment
- Comfortable working with CRM or database systems; willing to learn new tools and processes as needed
- Flexible, willing to learn and comfortable taking on a variety of new responsibilities
- Team player with strong communication and interpersonal skills, a self-starter and quick-learner
- Prime Location: You'll work full time from our centrally located office space in the heart of Hong Kong
- High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.
- Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.
- Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.
- Dynamic and Collaborative Environment: Opportunity to work with industry leaders and experts to engage in exciting projects and fulfilling challenges.
- Paid Annual Leave
- Medical Group Insurance
- In-built Gym facility
- DEI and Philanthropy Initiatives
- Professional Learning & Development Opportunities
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Skills
crmexcelexpense management
About Polymer Capital Management
Polymer Capital Management is an Asia-focused private asset manager dedicated to institutional investors. Our multi-manager hedge fund platform aims to generate consistent and low-volatility returns from a diversified, market neutral portfolio.
financial services, investment managementWebsite