Location of Work: Nemaska

Status: Permanent Full-time

Closing Date: November 4, 2025

Core Functions

The Manager of Finance and Administration is responsible for planning, organizing, directing and controlling all financial and administration activities of the ASD in all aspects of its program delivery management and administration.

Functional Responsibilities:

• Monitor status of overall department budget and Manager budgets as well as grants/contributions budgets, to ensure full use of budgeted monies.
• Provide processes and tools to the Financial Program Technicians to track and monitor departmental financial expenditures.
• Oversee and supervise the work of the Financial Program Technicians in tracking and monitoring departmental program financial expenditures.
• Analyse and review the program payment forms and supporting documentation prepared by the Financial Program Technicians.
• Recommend improvements to the Manager of Programs concerning the input of information in the database system.
• Develop and implement, in collaboration with the Treasurer and the Director of ASD, financial and administrative policies, systems and procedures for the department.
• Recommend in collaboration with the Director of ASD, payments/disbursements of account/funds.
• Oversee the work of the department’s administrative support employees including the upload of invoices.
• Oversee and monitor the Laserfiche system for payment of invoices.
• Review uploaded invoices, make appropriate changes, reassign invoices to the Managers and the Director for approval.
• Communicate with the Financial Program Technicians and monitor the changes to be made, if necessary.

Interaction/Communication Responsibilities:

• Provide the Director with advice and briefing notes on financial matters.
• Participate in the department’s internal management and review committees.
• Support the ASD department in negotiations with respect to all financial aspects.
• Inform and advise the Director on operations related to local programs and services.

Administrative Responsibilities:

• Populate the financial databases for invoices, purchase orders, and funds.
• Ensure that the database is maintained and updated in order to provide prompt monthly reporting to the Finance department.
• Ensure compliance on funding programs by maintaining the database and well referenced files according to the agreement requirements.
• Assist and cooperate with the Finance department on internal audit of funding programs.

Budgeting and Reporting Responsibilities:

• Evaluate the financial reporting system, accounting procedures and all other financial activities in order to make recommendations for changing procedures, operating systems, budgets and other financial control functions of managers.
• Prepare financial summaries to the Director in respect to expenditures for approval.
• Prepare budgets and allocate funds for all sectors of the department’s activities.
• Produce cash-flow charts for forecasted expenditures on government funds.
• Participate in establishing financial controls and budgetary constraints.
• Prepare and coordinate monthly, quarterly and annual financial reports, statements, estimates and summaries to orient the department’s objectives and formulate related policies.
• Present financial reports and summaries to department-affiliated committees on boards.
• Manage the preparation and maintain control of the operating budget.

Managerial Responsibilities:

• Supervise and lead financial reports related to the operations.
• Assist with development of the administrative team’s objectives, as well as individual objectives by ensuring that performance is aligned with departmental objectives, in collaboration with the Director of the department.
• Identify training needs, recommend solutions, and support training and development.
• Conduct periodic performance evaluations related to operations through formal performance review and regular one-on-one meetings.
• Promote ongoing, effective and open communication with financial and administrative employees. Keep staff members informed of decisions that impact them and/or their department.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Qualifications

Education:

• Bachelor’s degree Accounting, Finance, Business Administration or a related field.

Experience:

• Three to five years of relevant work experience.
• Experience in management and program administration.

Language:

• Fluency in Cree.
• Fluency in English.
• Fluency in French is an asset.

Knowledge and Abilities:

• Strong knowledge of financial reporting.
• Demonstrated attention to detail and accuracy.
• Proven ability to be discreet and maintain confidentiality.
• Strong organizational skills and the ability to manage multiple projects.
• Proven ability to demonstrate strong judgment in complex situations.
• Proven ability to problem-solve, to think strategically, and to take initiative.
• Demonstrated ability to work under significant pressure and to adapt to a changing environment.
• Proven success in maintaining strong communication, including the ability to facilitate effectively.

Additional Requirements:

• Typical office setting where there are no unusual physical demands.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.