Position Summary: The Human Resources Associate role coordinates substitute coverage, supports substitute onboarding requirements, works with divisional Office Coordinators to arrange placements, and maintains related records. The position also supports employee onboarding and daily HR operations, and maintains accurate employee records and updates in HR systems such as Odoo. Success in this role requires strong organization, attention to detail, collaboration, and clear communication.

Primary Responsibilities:

Substitute Coordination

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  Coordinate daily substitute coverage by communicating with substitutes regarding sub jobs, assignments

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  Track substitute coverage requirements and coordinate placement with divisional Office Coordinators.

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  Maintain accurate records of substitute availability on a weekly, monthly, and school year basis.

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  Provide administrative support to help ensure continuity of daily operational needs

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  Assist with substitute teacher onboarding by tracking documents and communicating required steps

Onboarding Assistance & Employee Support

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  Assist with onboarding for new employees, ensuring timely completion of documentation.

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  Provide day-to-day support and guidance to new hires as they complete onboarding requirements.

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  Draft clear and professional communications, including onboarding support and follow-ups.

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  Coordinate with IT to facilitate ID photo collection of new employees.

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  Liaise with the School Doctor regarding new employee medical documentation.

Documentation Tracking & Compliance Support

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  Review, verify, and track new employee onboarding documents in compliance with UAE regulations and ASD requirements.

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  Track employee visa, Emirates ID, passport, and other compliance-related documentation, ensuring timely updates in Odoo.

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  Monitor outstanding requirements and proactively follow up to meet deadlines.

HR Operations & Stakeholder Coordination

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  Liaise with departmental and divisional teams, as needed, to support onboarding workflows.

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  Assist with the administration of HR systems and platforms (onboarding portals, shared drives, Odoo/Self Service), including troubleshooting access issues.

Schoolwide Responsibilities:

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  Openly support and abide by all school policies and procedures.

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  Eager and willing to work in a collaborative team environment.

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  Model ASD Values in interactions with the school community.

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  Engage with ASD employees and substitutes in a professional manner.

Required Qualifications:

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  A minimum of two years, current, full-time related experience.

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  Experience and proficiency in Google Workspace, including Gmail, Drive, Docs, Sheets, and Meet.

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  Bachelor's degree in a relevant course of study.

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  Excellent written and verbal English language skills.

Preferred Qualifications:

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  Experience working in an international/overseas school setting

Knowledge, Skills & Abilities:

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  Participation in current and relevant professional growth activities

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  Be open-minded, eager and willing to collaborate in a team environment

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  Organizational, time management, and ability to work independently

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  Demonstrate commitment to personal continuous professional growth and development

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  Represent ASD with colleagues, parents, students, and broader school community in a professional manner

Terms of Employment:

General working hours are from 7:45 am - 3:45 pm, Monday through Thursday and 7:45 am - 12:15 pm (on site) & 2:30 pm - 3:45 pm (remote/flexible) on Fridays. To meet the needs of the role this position requires flexibility to support outside of school hours and on weekends.

Friday is considered as a full working day for employees and the school reserves the right to schedule afternoon meetings and/or events where the employee’s presence is required. Employees should plan to be available and ready to respond to work-related requests on Friday afternoons unless an approved leave of absence has been applied for and approved through the usual and customary leave request process in advance. Any absence on a Friday will be considered a full-day absence.

ASD employees are responsible for safeguarding and promoting the welfare of students. All employees agree to abide by all child protection policies and procedures and agree to participate in all child protection training as mandated by the School as a condition of employment.

Criminal background checks will be conducted on all candidates prior to confirmation of employment.