People & Culture Coordinator

The People & Culture (P&C) Coordinator is a key connector across the organization—responsible for leading recruitment efforts, supporting onboarding and employee engagement, and ensuring smooth P&C operations. This role is ideal for someone who thrives in a fast-paced, highly demanding environment with competing priorities and a high sense of urgency. The successful candidate will be energized by people-focused work, passionate about building strong teams, and committed to delivering a positive and consistent employee experience—even under pressure.

Reporting Responsibilities

The People & Culture Coordinator reports directly to the People & Culture Manager.

Education Required

• Degree or diploma in Human Resources or a related field.

Decision Making:

Ability to plan projects that may take up to one year to complete.

Skills, Knowledge and Experience

• 3–5 years of experience in HR, ideally in a multi-site or education-focused environment.
• Experience with Dayforce or similar HRIS platforms.
• Proficiency in Microsoft Teams, Office 365, and SharePoint.
• Excellent communication, organization, and relationship-building skills.

Specific Responsibilities

Talent Acquisition & Onboarding

• Lead full-cycle recruitment for campus and HQ roles: job postings, screening, interviews scheduling, offers, and onboarding.
• Build and maintain talent pipelines through proactive sourcing, networking, and partnerships with schools and associations.
• Coordinate onboarding logistics, orientation sessions, and cross-functional alignment for new hires.
• Ensure a seamless and engaging candidate-to-new-hire experience.

Administration & Compliance

• Draft and manage employment contracts, amendments, and official correspondence.
• Maintain accurate employee records, trackers, and compliance documentation (e.g vulnerable sector checks).
• Respond to inquiries and manage shared inboxes.
• Support policy communication and implementation.

HR Systems & Reporting

• Use Dayforce to manage recruitment, onboarding, and performance processes.
• Generate and maintain department reports as needed, including recruitment metrics, onboarding status, and compliance tracking.
• Monitor and report on key recruitment KPIs such as time-to-fill, and candidate pipeline health to support continuous improvement.

Employee Engagement & Culture

• • Conduct check-ins, stay interviews, and support employee engagement initiatives.
  • Collaborate on recognition programs, HR communications, and special projects.
  • Participate in committees (e.g., Health & Safety, Social) and contribute to a positive workplace culture.
  • Lead employee engagement activities with guidance from the P&C Manager.

Partnership and Networking

• Build and maintain relationships with external partners such as colleges, universities, and professional associations to support recruitment efforts.
• Represent the organization at job fairs, networking events, and industry functions to promote employer branding.
• Develop and nurture a network of potential candidates and referral sources to proactively support talent acquisition.
• Collaborate with internal teams to identify and leverage partnership opportunities aligned with workforce planning needs.

Other

• Other duties as assigned.

Skills and Personal Attributes

• A proactive self-starter who is highly organized, detail-oriented, and takes initiative without needing close supervision.
• Professional, approachable, and confident in representing the Spirit of Math brand.
• Discreet and trustworthy with confidential information.
• Passionate about people, process, and continuous improvement.
• Committed to fostering a positive workplace environment.
• Consistently adheres to organizational policies and procedures, setting a positive example for others and reinforcing a culture of accountability and professionalism.

Salary Range:

$50,000 - $60,000 per year.

Working Conditions:

• This is a full-time position, typically Monday to Friday, with occasional flexibility required to support recruitment events, onboarding, or urgent People & Culture matters.
• The role is based in a fast-paced, high-demand environment where priorities can shift quickly and multiple tasks must be managed simultaneously.

• Regular travel between campus locations will be required.
• Occasional travel to attend external events such as job fairs, training sessions, and other relevant engagements is part of the role.

• The role involves handling confidential and sensitive information, requiring discretion, professionalism, and emotional maturity.