We are looking for an experienced and detail-oriented Payroll & HR Admin Executive for one of our international commodities clients. The position will play a key role in providing strong payroll & benefits operational support to the HR Team.
The ideal candidate would have at least 4-5 years of hands-on experience in handling outsource payroll vendor in a fast paced and international work setting. He/she will be highly meticulous and is able to work independently and autonomously.

Responsibilities

Payroll

• Processing payroll and other payroll related activities (GL entries, bonus accruals, allocation reports, CPF reporting, etc)
• Update employee data to payroll vendor for payroll system
• Advise Accounts/Finance on payroll charging and reconciliation during month-end closing
• Preparation of documentations in relation to payroll & compensation (e.g. final settlement letters, annual increment letters, ad-hoc adjustment letters)
• Tax clearance for foreigners
• Annual income tax submission
• Tracking of guaranteed/deferred payments to ensure all payments are made
• Liaise with auditors with regards to payroll audit

Expat Management / Employment Pass Management

• Contact point for expat management vendor
• Coordinate employment pass application/renewal/cancellation with vendor
• Verify invoices
• Liaise with vendor with regards to information required for tax clearance & annual tax submission
• Liaise with Global Mobility colleague on expats relocation expenses & submit to Treasury for processing
• Coordinate Tripartite Transfer Agreement sign-off

Medical Management

• Contact point for medical management vendor
• Medical administration (e.g. informing medical management vendor with regards to staff movement, liaise with vendor with regards to annual renewal requirements, etc)

Benefits Administration

• Administration of leave claims (e.g. maternity, childcare leave, extended childcare leave, paternity leave)
• Tracking of employee benefits & pay via payroll (e.g. birthday, new born & newlywed)
• Address employee queries on benefits in coordination with benefits vendor

HR system

• Setting up and updating employee and organization data in Workday
• Compiling of salary survey data

Other Duties

• Preparation of employee contracts and ensure onboarding documents are completed by new hires
• Notification to IT & Admin for staff movement
• Preparation of ad-hoc letters as requested by employees
• Processing and coordinating with Accounts on all HR-related invoices
• Participate MOM Market Survey
• Administer intern, contract & temporary employees timesheet
• Administer per diem payment for overseas assignment / posting

We regret that only shortlisted candidates will be notified. Thank you for your understanding.