Reporting to the Human Resources Director, the Human Resources Administrator provides administrative and clerical support to the Human Resources Department. He or she is involved in supporting all HR functions, as well as assisting with special projects and programs as required. The Human Resources Administrator ensures that employee records and personnel files, and other department files and records are properly maintained and stored.

This position is offered as an 18-month maternity leave replacement, with the option to transition to a permanent role based on organizational needs.

MAJOR DUTIES AND RESPONSIBILITIES:

• Administrative and clerical support to the Human Resources Department
  • Assist with maintaining up-to-date policies and procedures by revising the policy and procedure manuals and forms as required;
  • Assist with preparation of communications to employees;
  • Provide general administrative support to the HR department by coordinating interviews/meetings, drafting correspondence, drafting letters of employment, creating presentations, distributing employee communications, maintaining HR Department records and files, entering data into HRIS, performing general filing and other related office duties;
  • Maintain personnel and other department files;
  • Ensure that forms and other information are available for employees;
  • Research information for the HR team as needed;
  • Ensuring onboarding paperwork is complete and following up on missing items.
  • Compile information for statistics, metrics and other reports;
• Recruitment support
  • Posting open positions
  • sorting resumes
  • setting up interviews
  • reference checks
  • create offer letters
• Assist with employee onboarding & offboarding
• Other related duties as required;

KNOWLEDGE SKILLS ABILITIES:

• Excellent communication skills, both oral and written;
• Excellent ability to speak and write in English;
• Ability to maintain confidentiality and deal with sensitive information in an effective manner;
• Strong organizational skills with the ability to switch between tasks and meet tight often conflicting deadlines;
• Ability to adapt quickly to changing needs and requirements;
• Attention to detail – data accuracy is essential;
• Ability to work well in a small team;
• Intermediate level proficiency with MS Office (Word, Excel & Outlook), the Internet, and computer operating system functionalities.

EDUCATION AND EXPERIENCE:

• Post-secondary education in Business Administration, Human Resources Administration or Office Administration preferred;
• Minimum of 1 year experience in an HR environment;
• Five years’ experience with MS Office programs (Word, Excel, Outlook);
• Previous experience with an ATS/HRIS/computerized payroll system preferred;