Human Resources announces an opening for the position of Procurement Specialist. This is a full-time, In-Person, Grade E-07 position located
in the Department of Finance.

DISTINGUISHING FEATURES OF WORK
The Procurement Specialist is a professional position in a fast-paced Procurement Office. The position is responsible for providing
procurement expertise to schools and departments on all matters relating to the procurement of goods, services (non-professional)
construction, and insurance needed to maintain schools and offices for Arlington Public Schools (APS). The Procurement Specialist
demonstrates a strong understanding of procurement regulations and guidelines, and has strong interpersonal skills.
This position works under the general supervision of the Director of Procurement and/or the Assistant Director of Procurement. The
Procurement Specialist does not have supervisory responsibilities.

RESPONSIBILITIES: ILLUSTRATIVE EXAMPLES OF WORK
Responsible for negotiating and awarding contracts, and approving purchase orders, on behalf of the Department of Facilities
and Operations. The contracts include, but are not limited to, the procurement of construction services to maintain APS
schools and offices.
Leading role in the competitive sealed bidding, Invitation to Bid (ITB), process for goods, services, construction, and
insurance. Approves specification/scope of work. Represents Procurement Office at pre-Bid conferences. Responsible for
conducting bid openings. Prepares bid tabulation documentation for advertising bid results. Reviews end user’s contract
award recommendation and prepares contract documentation.
Manages the competitive negotiation, Request for Proposal (RFP), process for goods, services, construction and insurance.
Prepares RFP documentation. Provides guidance to the RFP committee to ensure the policies outlined in the Virginia Code
are followed. Assists end user in developing the scope of work and evaluation criteria. Represents Procurement Office at preproposal conferences. Attends evaluation committee meetings and provides guidance on evaluation proposals. Oversees
interviews with offerors. Negotiates price and terms and conditions of awarded contract. Prepares contract documentation.
Prepares Requests for Information (RFI) to assist end users develop a detailed scope of work where it is considered the
proposed scope of work is not sufficiently mature to guarantee obtaining effective competition.
Evaluates options of procurement, such as purchasing off other Federal, State, cooperative and other publicly bid contracts,
extending/negotiating existing contracts based on market conditions to determine which option is the most advantageous to
APS. Prepares and maintains accurate official records and documentation of all procurement actions.
Negotiates with contractors to improve services or resolve issues as they arise including delivery, warranty, pricing, etc.
Responsible for disposing of surplus personal property belonging to APS.
Reviews requisitions for accuracy, legality, conformity with current policies, procedures and correct prices. Responsible for
responding to protests and other vendor complaints orally and in writing.
Holds regular meetings with schools and departments to develop strategies for implementing the most effective procurement
method for goods, services, construction and insurance required to satisfy their business needs.
Meets with vendors to maintain existing relationships and to evaluate new products.
Performs other related duties as required.
EXPERIENCE: PREFERRED KNOWLEDGE, SKILLS AND ABILITIES
Experience working with students, families, and staff from various cultural and linguistic backgrounds.
Ability to perform technical research and prepare detailed reports, documents, and specifications. Analyze and evaluate
detailed proposals and bid information and exercise independent judgment and sound reasoning.
Ability to recognize and define procurement and contracting problems and initiate appropriate remedial action.
Ability to establish and maintain effective working relationships with superiors, employees, contractors and vendors.
Ability to work independently and as part of a team.
Possess effective communication skills to interact effectively with senior staff, management, co-workers, subordinates and
the general public sufficiently to convey information and to receive work direction
Experienced in the use of office machines and computer applications, including Microsoft Word, Excel and other professional
software in support of job functions
Maintain a high level of ethical behavior and confidentiality of information
Working knowledge of established, recognized procurement practices, procedures, methods, and strategies. As well as
federal, state, and local jurisdiction contracts procurement regulations and guidelines, specifically related to governmental
procurement. For example, the Virginia Public Procurement Act (VPPA).
Ability to prioritize workload, and handle tasks independently and simultaneously within appropriate time frames.
Critical eye for detail and maintain high standards of accuracy in exercising duties and responsibilities.
Keeps Director of Procurement and/or Assistant Director of Procurement informed of potential problems or unusual events.

QUALIFICATIONS:QUALIFICATIONS: PREFERRED MINIMUM EXPERIENCE/QUALIFICATIONS
Have a bachelor’s degree in procurement, accounting, business or finance with major course work in procurement, business
or public administration from an accredited/approved university.
A minimum of five (5) years’ experience, reflecting progressive responsibilities, in public procurement in Virginia. Experience
in public procurement outside of Virginia and non-public procurement may be substituted providing the work was sufficiently
complex.
Must have, or must be willing to obtain, professional procurement certification (at a minimum CPPB, VCO or A.P.P.) within
two (2) years of employment.
Any combination of professional procurement certification and work experience may be substituted for a bachelor’s degree.

EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Arlington County School Board, as stated in the School Board Policy G-2.30, that employment opportunities
shall not be restricted, abridged or otherwise adversely affected on the basis of race, color, religion, age, gender, sexual orientation,
national origin, marital status, or disability.

Salary based on 25/26 Pay Plan