Job Summary: The Fuel Tax Clerk is responsible for managing all aspects of tax-related issues, including research and compliance for all federal and state income tax returns, fuel, fuel tax audits, tax credits, and working with local, state and federal taxing authorities.

Essential Job Functions:

Prepare and review fuel tax for multi-state tax returns

Proactively manage and maintain tax compliance deadlines

Communicate with accounting/finance team regularly for any fuel tax related issues

Assist in any fuel tax audits, where applicable; and the yearly financial audit in regards to fuel tax

Heavy use tax filing (2290 Form)

Scanning and indexing paper received fuel tax receipts, trip sheets and accounts payable documents

Assign toll passes to power units and audit reports to troubleshoot issues and process or dispute charges

Prepare and review licensing and permitting in multiple states for trailers, service trucks, power units, and other equipment.

Ensure each unit receives the proper paperwork and license plates

Ensure equipment receives current insurance documentation

Prepare unit information for submission to fuel tax and property tax payments

Consult with supervisor on fiscal administration and budget procedures

Reconciles department reports

Prepare periodic financial statements and reports for internal use

Assistance in special projects as needed

Performs other related duties as assigned

Qualifications:

Required:

High School Diploma or equivalent

Must be able to pass a pre-employment drug test and submit to the company random drug and alcohol program

Proficiency in basic computer skills including Microsoft Office applications specifically Excel, Google Workspace, and 10 key

Detail oriented and organized with strong analytical skills

Self-motivated with the ability to prioritize multiple tasks in a deadline-driven environment

Ability to answer phones and greet the public in a courteous manner

Ability to speak in a clear and understandable manner and write legibly

Ability to learn new procedures quickly and efficiently

Excellent written and verbal communication skills

Preferred:

Entry level knowledge of the trucking/transportation industry

Firm understanding of fuel tax accounting

Knowledge of IFTA rules and regulations

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Must be able to remain in a stationary position for extended period. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.

Work Environment: The duties of this job are performed primarily in an office environment and occasionally, in a commercial motor vehicle terminal operations environment thereby experiencing some minor to moderate level of noise due to office/CMV equipment. Exposure to various climate conditions, fumes, dust, odors, oil/grease, and gasses.

Western Dairy Transport provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.