AP Accountant Responsibilities

Invoice and Payment Processing:

• Receive, verify, and process vendor invoices and payment requests accurately and in a timely manner.
• Perform the three-way match (invoice, purchase order, and receiving report) when applicable and resolve any discrepancies.
• Obtain proper authorization and documentation for all invoices and disbursements before processing payment.
• Prepare and execute bi-weekly payment runs ensuring adherence to payment terms.
• Manage petty cash and employee expense reports and processing timely reimbursement.

Reconciliation and Proper documentation:

• Perform regular reconciliation of vendor statements, investigating and resolving any outstanding balances or discrepancies.
• Maintain accurate and organized vendor details ( Tax ID , CR ,banking information, contracts,..etc) ensuring data integrity.
• Monitor Accounts Payable aging to ensure timely payments and manage potential issues.

Month-End and Compliance:

• Assist with month-end and year-end closing activities, including preparing Accounts Payable accruals, journal entries, and required reconciliations.
• Prepare and process tax related filings (VAT,WHT..etc)
• Support external audit requirements by preparing documentation and responding to inquiries.
• Perform invoices reconciliation between the ETA (e-invoicing tax portal) and the ERP System

Vendor and Internal Relations:

• Serve as the primary contact for all vendor inquiries regarding invoices, payment status and resolving them.
• Collaborate with internal departments (Purchasing, Operations..etc) to ensure proper invoice flow and resolve purchasing/receiving discrepancies.
• Identify opportunities for process improvements and contribute to the implementation of accounts payable automation and efficiency initiatives